Silent Auction Does & Does Not
Get creative when ordering prizes – from spa day to boiler service to karate classes to help IT experts. Unlike a raffle, where prizes are usually awarded according to luck, a silent auction can only offer items that meet your needs. The main difference between live and silent auctions is the absence of auctioneers. In your rules, keep in mind that all sales are final, and items are sold unchanged. Let the bidders know that you have to pay on the spot and pick up your things before you leave. Explain that if the winner does not receive the acquisition, the item will become the property of the organization – even if the bidder pays for the item.
With mobile bidding technology, your team can now keep your bidders up to date in real time, so you always have information and notifications at your fingertips, no matter where you are. To begin with, silent mobile and online auctions usually consist of an online auction page where each auction item is listed. In addition, mobile silent auctions have the ability to send push notifications to your guests via SMS.
If you are auctioning cargo items, the opening bid may be 10-20% higher than the market value. When the silent online auction ends, announce the winners and deliver the items to you as soon as possible. Remember to thank all bidders and create an impact report on your website or event page. On your silent online auction day, post about it on social media and send reminders to bidders to start bidding.
Various goods, services and bidding opportunities are available during these events. The winners donate to the non-profit group and receive a reward in return. Silent auctions are just one type of event under the umbrella of charity auctions. To help you better understand this charity fundraiser, here is a guide to a silent auction. The most important step in planning a silent auction is to choose an auction program.
For the silent auction of the festival of trees, they collected used artificial Christmas trees long before the event. Then they had various organizations in the area that decorated them before they were for sale. It can be difficult to put a price tag on auctionable silent auction ideas items, especially if the item is priceless. In order to place an open bid for a silent auction, you must first check whether the item was donated or whether it is a consignment item. For donated items, the opening offer can be 30% -40% of the market value.
Most silent auctions include a harmless rule that says that the organization is not responsible for any liability arising from the purchase. For example, if someone wins a pressurized adventure and gets injured during the activity, the harmless suspension rule prevents them from suing your organization. You also need to make it clear in your rules that bidding is a legal agreement to purchase the item, so only serious bidders should participate. When most people think of silent auctions, bidding papers come to mind. They are simply pieces of paper that are placed next to each auction item and contain lines for bidding. To submit an offer, participants must write the bidder number and the bid amount in the first blank line.
A case should be prepared to carry the delicate paper and a hanging pen for easy writing. Additional auction items may also become available at the last minute, so additional blank copies of the offer sheets should be printed. It is best if a lawyer reviews your auction rules and adds all the legal aspects that you consider necessary for your protection. Since it does not take much time, most lawyers will donate their services for this purpose, so ask to have a donation receipt on hand.
You don’t have to have them all backed up to share them – you can always add more as soon as they come in. This will help build excitement, publicize the auction, entice people to sign up, and help them plan what they want to bid for. After completing the bid, copy all the bid sheets, circle the winning bid and leave a copy next to the auction item. We have developed groundbreaking silent bidding and auction programs that are changing the donor experience.
A silent auction is an inexpensive but profitable way to raise money for a charity or non-profit organization. Items in silent auctions are also donated, but usually less important things such as gift cards, jewelry or small electronic devices. In a silent auction, bidders write their bids on paper lists next to each item instead of bidding in a group. Some silent auctions put items on a table and include a description of the item and an offer sheet.
In a silent auction, each item has its own bid sheet on which guests can bid. At a traditional silent auction, most of the guests have attached their own portfolio with bid sheets. There you can write the highest amount that you are willing to pay for each item you are interested in. When most of us think of an auction, we think of a room full of people bidding for auction goods. Many organizations have donated or sponsored items for auction, but these need to be tiered to get the most out of their bidders.